Facilities Maintenance Government Contracts
Facilities maintenance contracts bundle HVAC, electrical, plumbing, preventive maintenance, and minor repair into ongoing operations support for government buildings. Under NAICS 561210 (Facilities Support Services), they range from single-building O&M to base operations support (BOS) contracts. Agencies evaluate your CMMS discipline, licensed trades coverage, and response-time performance for emergency calls.
Common requirements in facilities maintenance contracts
- Preventive maintenance program with CMMS work-order tracking
- Licensed trades: HVAC (EPA 608), electrical, plumbing for the jurisdiction
- Emergency response times (often 1-2 hours for critical systems)
- Service Contract Act wage compliance by trade category
- Parts/materials handling with markup caps or government-furnished options
- Safety program including lockout/tagout and confined space procedures
Documents you'll need ready
- Trade licenses for all covered disciplines
- Capability statement with O&M past performance
- CMMS description and sample reports
- Staffing plan by trade with on-call rotation
- Insurance certificates
- Active SAM.gov registration under 561210
Proposal checklist
- Inventory the covered equipment list and price PM frequencies from it
- Show response-time capability with technician locations/on-call plan
- Separate firm-fixed PM pricing from IDIQ repair rates clearly
- Address parts markup and approval thresholds per the solicitation
- Map licensed trades to every system in the PWS
- Include QC inspections and KPI reporting cadence
Who buys facilities maintenance
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Frequently asked questions
What's the difference between O&M and BOS contracts?
Operations & Maintenance covers building systems for one or a few facilities. Base Operations Support bundles many functions (maintenance, grounds, custodial, utilities) across an installation — larger, more complex, and usually requiring substantial past performance or teaming.
How is facilities maintenance work priced?
Typically a firm-fixed monthly price for preventive maintenance plus pre-priced labor rates and parts terms for repairs above a threshold. Underpricing the PM baseline is the most common new-contractor mistake.
Do I need every trade license in-house?
No — subcontracting specialty trades is normal. But the proposal must show licensed coverage for every PWS system, and prime contractors typically must self-perform a stated percentage on set-asides.